Job Title: Executive Assistant to the CEO
Location: Dubai, UAE (Head Office near the Airport)
Company: Luxury Promise
Role Summary:
Luxury Promise, a global leader in pre-loved luxury fashion, is seeking a highly skilled and proactive Executive Assistant to support our CEO, Sabrina Sadiq. This role requires a dynamic professional with experience working with CEOs in high-pressure corporate environments, preferably within fashion, luxury, or e-commerce industries.
The ideal candidate must be exceptionally organized, flexible with time management, and comfortable working across multiple time zones. They should have a solid understanding of corporate governance, shareholders, and investors while handling sensitive information with discretion.
This is a fast-paced role that demands strong administrative skills, the ability to manage complex scheduling, and a high level of professionalism in board-level interactions.
Key Responsibilities:
- Executive Support: Provide high-level assistance to the CEO, managing daily priorities, streamlining workflow, and ensuring efficiency.
- Calendar & Time Zone Management: Expertly coordinate international schedules, meetings, and events across multiple time zones, adapting as needed.
- Board & Investor Relations: Prepare board materials, take minutes in board meetings, and liaise with shareholders and investors with a strong understanding of corporate structures.
- Travel & Logistics: Organize complex global travel itineraries, ensuring seamless execution of business trips.
- Meeting Preparation & Documentation: Draft reports, presentations, and meeting agendas; take and distribute board meeting notes with precision.
- Confidential Communications: Act as the primary liaison between the CEO and key internal/external stakeholders, handling confidential correspondence professionally.
- Operational Efficiency: Support business initiatives, coordinate with various teams, and drive administrative excellence within the organization.
Requirements & Experience:
- Experience: Minimum of 5 years in an Executive Assistant role, supporting CEOs in a corporate or high-pressure environment, preferably in fashion, luxury, or e-commerce.
- Corporate & Investor Awareness: Strong understanding of board governance, shareholder management, and corporate finance dynamics.
- Technical Skills: Proficiency in Microsoft Excel, Outlook, and calendar management software.
- Communication: Excellent verbal and written communication skills, capable of engaging with high-profile stakeholders.
- Time Management: Comfortable working with international teams, adjusting schedules based on global time zones.
- Fast Learner: Ability to adapt quickly to the evolving demands of a fast-paced business.
- High-Pressure Resilience: Experience in high-pressure corporate environments, with the ability to stay composed and efficient under tight deadlines.
Performance Metrics:
- Efficiency: Seamless scheduling and prioritization of the CEO’s time across international time zones.
- Stakeholder Engagement: Positive feedback from the board, investors, and internal teams on communication and coordination.
- Attention to Detail: Accuracy in board meeting notes, presentations, and documentation.
- Proactivity: Ability to anticipate challenges, solve problems, and improve workflow.
- Confidentiality & Professionalism: Discretion in handling sensitive business matters.
This is a unique opportunity to work closely with the CEO of a rapidly growing luxury fashion company, shaping the efficiency and effectiveness of executive operations. If you thrive in a dynamic corporate setting and have a passion for luxury fashion, we’d love to hear from you.