Office Administrator

The Company: 4D Innovations Group (Pty) Ltd t/a ESET Southern Africa 

Role Name: Office Administrator

Location: Belmont Square, Rondebosch, Cape Town

Type of Position: Half-day

Hours of work: Monday – Friday, 08:30am to 12:30pm

Daily Responsibilities:

• Maintain supplies in the kitchen:
  • groceries
  • cleaning detergents
  • stationery supplies
• Ensure stock rooms are tidy
• Maintain asset register (excluding IT equipment)
• Ensure furniture and equipment is well maintained and fixed when required
• Supervise service providers:
  • Bidvest (indoor plants)
  • ADT
  • Rentokil
  • Servest Hygiene
  • Servest Cleaning
  • Recycle 1st
  • Clear Data
• Maintain parking allocations for employees
• Liaise with landlords on general building matters
• Assist marketing with office events and planning when required
• Assist with local travel bookings for sales and marketing teams
• Supervising Receptionist and Cleaner, always ensuring office is neat and clean, and ensuring coverage when receptionist or cleaner are unavailable
• Assist marketing with the up-keep, catering and special requests for the rugby box at Cape Town Stadium
• Ensure employee whereabouts for the day are correct and communicated to the whole team
• Support Executive team with ad hoc administrative items when necessary
• Catering for board meetings (any other office meetings that require food/drinks)
• Tracking ESET employee anniversaries & incentive purchasing
• Tracking ‘holiday events’ and creating office motivation events (Heritage Day, Easter, etc)
• Receive briefs from Marketing team on quarterly team events
• Managing all printing of office materials for the walls (OKR’s, ESET office material) given by Marketing
• Pack gifts/boxes for resellers and clients with direction from Marketing team

Requirements:

• Matric
• Computer literacy
• MS Office Intermediate skills level
• Minimum work experience 5 years