Office Administrator

The Company: 4D Innovations Group (Pty) Ltd t/a ESET Southern Africa 

Role Name: Office Administrator

Location: Belmont Square, Rondebosch, Cape Town

Type of Position: Half-day

Hours of work: Monday – Friday, 08:30am to 12:30pm

Daily Responsibilities:

  • Maintain supplies in the kitchen:
    • groceries
    • cleaning detergents
    • stationery supplies
  • Ensure stock rooms are tidy
  • Maintain asset register (excluding IT equipment)
  • Ensure furniture and equipment is well maintained and fixed when required
  • Supervise service providers:
    • Bidvest (indoor plants)
    • ADT
    • Rentokil
    • Servest Hygiene
    • Servest Cleaning
    • Recycle 1st
    • Clear Data
  • Maintain parking allocations for employees
  • Liaise with landlords on general building matters
  • Assist marketing with office events and planning when required
  • Assist with local travel bookings for sales and marketing teams
  • Supervising Receptionist and Cleaner, always ensuring office is neat and clean, and ensuring coverage when receptionist or cleaner are unavailable
  • Assist marketing with the up-keep, catering and special requests for the rugby box at Cape Town Stadium
  • Ensure employee whereabouts for the day are correct and communicated to the whole team
  • Support Executive team with ad hoc administrative items when necessary
  • Catering for board meetings (any other office meetings that require food/drinks)
  • Tracking ESET employee anniversaries & incentive purchasing
  • Tracking ‘holiday events’ and creating office motivation events (Heritage Day, Easter, etc)
  • Receive briefs from Marketing team on quarterly team events
  • Managing all printing of office materials for the walls (OKR’s, ESET office material) given by Marketing
  • Pack gifts/boxes for resellers and clients with direction from Marketing team


  • Matric
  • Computer literacy
  • MS Office Intermediate skills level
  • Minimum work experience 5 years

To apply for this position please click on the following link: