The Company: Rather.chat
Role Name: Personal Assistant
Location: Cape Town
Role summary:
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide executive support. The ideal candidate will have a strong background in administrative tasks, excellent communication skills, and the ability to handle multiple projects simultaneously. This role requires someone who can work independently and thrive in a fast-paced environment.
Daily Responsibilities:
Administrative Support:
- Manage the schedules of key team members, including organizing meetings, appointments, and travel.
- Prepare and coordinate materials for internal and external meetings, including agendas and presentations.
- Handle communications on behalf of the leadership team, including emails and phone calls.
- Maintain and organize business documentation and files, ensuring easy access and confidentiality.
Operational Assistance:
- Assist in the planning and execution of company projects, ensuring alignment with Rather.chat’s goals and deadlines.
- Collaborate with internal teams and external partners to streamline processes and enhance productivity.
Communication:
- Serve as a liaison between the leadership team and other employees, clients, and partners.
- Draft, proofread, and edit company communications, reports, and presentations.
Personal Assistance:
- Support key team members with personal tasks, such as scheduling personal appointments, managing errands, and coordinating personal events.
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role in a tech or fast-paced environment.
- Strong organizational and time-management skills with a keen eye for detail.
- Excellent verbal and written communication skills
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
- Ability to manage multiple tasks and prioritize effectively.
- Discretion, confidentiality, and the ability to handle sensitive information with care.
- Flexibility and adaptability to changing priorities and demands.
- Bachelor’s degree in Business Administration or a related field is preferred.
- Experience in a tech startup or digital communication company.
- Familiarity with online collaboration and communication tools.
- Ability to anticipate the needs of team members and proactively address them.